Engage Talent Partners are working exclusively with our client to source and recruit an Administrative Assistant, based in Aberdeen, reporting to the Managing Director.
Our client is a leading organisation within their industry, operating across the oil and gas, renewables, defence, and nuclear sectors. The successful candidate will be joining the business at an exciting time, following a strong year with several high-profile contract wins and significant growth planned for the years ahead.
The Administrative assistant supports the team in the effective maintenance of the organisation’s human resource function. This role provides administrative support to ensure all HR records are maintained and reported in line with deadlines whilst supporting managers in all matters HR. The admin assistant aids the Accounts payable function through accurate and timely processing of purchase ledger invoices, while assisting with general administrative tasks around the office.
Key responsibilities:
- The maintenance and updating of company records on HR systems including, absence, performance concerns, training, and compliance
- Prepare HR reports monthly for board inclusion
- Provide payroll support to new starts, leavers, salary changes, and allowances monthly
- Advise managers on company HR policy and ensure HR deadlines are adhered to
- Liaise with 3rd party HR specialists and managers over specific employer relation cases
- Manage the end-to-end recruitment process and exit process with support from recruiting managers
- Assist in the processing of accounts payable invoices and month end reconciliations
- General administrative support to the office
The ideal candidate will display the ability to multitask over priorities, deadlines and tasking and hold proficiency in relevant software such as Microsoft 365 software suite as necessary. A willingness to learn and develop knowledge of HR and finance disciplines is also necessary. Previous experience in similar roles is beneficial but not essential.
The successful candidate will enjoy a competitive salary and benefits package.
Please send your CV for immediate review and screening.